New Electronic Attendance Record Requirement
This page is for child care providers who get Child Care Assistance Program (CCAP). It gives:
Reminders about existing attendance record and billing policies
Information about new electronic attendance requirements that rolled out to some providers beginning June 22, 2026.
While attendance requirements are not changing, the Department of Children, Youth, and Families (DCYF) started requiring providers to make attendance records available to DCYF using the Enrollment & Attendance (E&A) feature in the Provider Hub, which is currently available for child care centers.
This new requirement will be rolled out in phases:
Child care providers will receive at least 90 days’ notice before the date they will be required to begin submitting their attendance records electronically.
Providers who are required to begin submitting attendance electronically by June 22, 2026 have already received a 90-day notice.
If you have not received a notice by mail, you are not part of the first rollout group required to meet the June 22, 2026 deadline.
At this time, electronic enrollment and attendance requirements are only being rolled out to child care centers licensed by the State of Minnesota. Other provider types, such as licensed family child care, are not included in this requirement yet.
DCYF continues to develop processes and procedures for electronic attendance. See the right menu bar for answers to Frequently Asked Questions (FAQ) and to sign up for email updates. Answers include the most current electronic attendance details as of 07/23/2026. We will update this site periodically and provide more information.
See below for a short survey about your current attendance recordkeeping practices.
Resources
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REVISED_Parent Notice - Electronic Attendance Records_6.18.2026 (227 KB) (pdf)
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Import Attendance Attestation (235 KB) (pdf)
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Parent_Guardian Kiosk Attestations (278 KB) (pdf)
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Enrollment & Attendance feature Quick Start Guides
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Quick Start Guide. Import Attendance.pdf (1.26 MB) (pdf)
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Quick Start Guide.Export Attendance.pdf (1000 KB) (pdf)
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Quick Start Guide. Import Enrollment.pdf (1.2 MB) (pdf)
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Quick Start Guide.Manage Attendance.pdf (675 KB) (pdf)
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Quick Start Guide.Manually Add Enrollment.pdf (932 KB) (pdf)
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Quick Start Guide.Take Attendance.pdf (1.07 MB) (pdf)
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Quick Start Guide. ParentGuardian Kiosk.pdf (1.02 MB) (pdf)
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2026 Import Attendance Submission Due Dates Calendar (242 KB) (pdf)
FAQs
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Electronic Attendance and Enrollment Folder
- 1. What is the current attendance record policy for registered CCAP providers?
- 2. What should I do if a parent doesn’t sign their child in or out?
- 3. Are attendance record requirements the same state-wide, or can local CCAP agencies (counties and Tribes) set their own requirements?
- 4. Why does DCYF need attendance records?
- 5. If DCYF doesn’t require me to keep electronic attendance yet, what forms can I use to take attendance?
- 6. When do I need to provide attendance records?
- 7. What can happen if I don’t have attendance records?
- 8. If children take the bus, what sign-in and sign-out times do I use?
- 9. Do Child and Adult Care Food Program (CACFP) attendance forms meet CCAP requirements?
- 10. Do Great Start Compensation Support Payment Program digital attendance records collected using the current Enrollment & Attendance feature in the Provider Hub meet CCAP requirements?
- 11. Besides attendance, what other records do I need to keep?
- 12. Can CCAP pay for a day(s) when a child is absent or leaves early?
- 13. Can CCAP pay for a day(s) when I am closed?
- 14. What happens if I don’t bill absent days for holidays correctly?
- 15. With electronic attendance, what is changing and what is staying the same?
- 16. Why is DCYF asking CCAP registered providers to maintain attendance records electronically?
- 17. When did CCAP begin requiring providers to submit attendance records electronically?
- 18. How will DCYF use electronic attendance records?
- 19. What is the Enrollment and Attendance feature in the Provider Hub?
- 20. How will providers submit attendance records electronically?
- 21. What criteria did DCYF use to determine which providers are in the first rollout group?
- 22. Can I use the Import Attendance feature as my only method of keeping attendance?
- 23. If I use the Import Attendance feature, can I use paper attendance records as my primary method of keeping attendance?
- 24. What updates or enhancements is DCYF making to the Enrollment & Attendance feature in the Provider Hub?
- 25. What’s the first service date I need to provide electronic attendance records? Will it match my roll-out date, or will I need to supply electronic records for any prior dates?
- 26. Can I keep records electronically before I am required to do so?
- 27. Where can I find more information about the Enrollment and Attendance (E & A) feature in the Provider Hub?
- 28. Where can I find Quick Start Guides and instructions for the kiosk and Import Attendance methods?
- 29. What if I do not begin submitting attendance records electronically after I was notified I am required to do so?
- 30. Will DCYF continue requesting attendance records during site visits?
- 31. How often will I be required to submit attendance records electronically?
- 32. Can I get financial help to cover technology costs?
- 33. Can I make corrections to electronic attendance records?
- 34. What are the benefits of the kiosk and integrated CCMS options?
- 35. If DCYF doesn’t require me to keep electronic attendance yet, what actions can I take now to prepare?
- 36. What steps does DCYF take to protect data privacy with electronic attendance? What safeguards and confidentiality measures are in place?
- 37. If necessary, how is parental consent obtained for electronic attendance?
- 38. Who can see attendance information?
- 39. When keeping attendance electronically, do I provide information about all students, or only those on CCAP?
- 40. Can families opt out of electronic attendance?
- 41. When keeping attendance electronically, what information is available to DCYF? Who else can see that information?
- 42. If I use an integrated CCMS, how can I enable integration using Brightwheel, Daily Connect, or Arux?
- 43. If I currently use an integrated CCMS, am I required to continue using that system? Can I choose to use the Kiosk or Import Attendance?
- 44. I use the kiosk. What do I enter for each child’s “Enrollment Start Date” when using the “Import Enrollment” feature?
- 45. I use the kiosk. Can I only use the “Take Attendance” feature to have my staff sign children in and out, or do families need to use the “Parent/Guardian” feature to manage attendance?
- 46. I use the kiosk. Can I use the “Parent/Guardian” and “Take Attendance” features at the same time?
- 47. I use the kiosk. Can I use the “Manage Attendance” tab to edit records after submission?
- 48. I use the kiosk. How will parents get access to sign their children in and out electronically?
- 49. I use the kiosk. Which provider staff members (if any) can check children in and out?
- 50. What if I have technical questions or computer issues?
- 51. What if I have general questions?